A Complete Guide to Japanese Work Visas in 2025

Moving to Japan for work is an exciting step, but navigating the visa process can feel overwhelming. This comprehensive guide breaks down everything you need to know about Japanese work visas, helping you understand which visa category fits your situation and how to apply successfully.

Types of Work Visas

Japan offers several categories of work visas, each designed for specific types of employment. The most common ones include:

• Engineer/Specialist in Humanities/International Services — The most common visa for foreign professionals working in IT, engineering, marketing, translation, and other specialized fields.
• Highly Skilled Professional (HSP) — A points-based visa offering preferential treatment including a faster path to permanent residency.
• Intra-company Transferee — For employees being transferred from an overseas branch to a Japanese office.
• Specified Skilled Worker (SSW) — A newer visa category for workers in industries facing labor shortages.

Eligibility Requirements

Each visa category has its own specific requirements, but there are some common criteria that apply across most work visas:

1. A valid job offer from a Japanese company or organization
2. Relevant educational background (typically a bachelor's degree or higher)
3. Work experience related to the position (requirements vary by visa type)
4. The employer must be a legitimate, tax-compliant business entity in Japan

Required Documents

Preparing your documents in advance will significantly speed up the application process. Here's what you'll typically need:

• Valid passport with at least 6 months remaining validity
• Certificate of Eligibility (COE) — obtained by your employer in Japan
• Completed visa application form
• Passport-sized photo (4.5cm × 3.5cm)
• Diploma or degree certificates
• Employment contract or offer letter

Application Process

The typical work visa application follows these steps:

1. Your employer applies for a Certificate of Eligibility (COE) at the regional immigration bureau in Japan
2. Once approved (usually 1-3 months), the COE is mailed to you
3. Submit the COE along with your visa application at the Japanese embassy/consulate in your home country
4. Visa is typically issued within 5 business days
5. Enter Japan within 3 months of COE issuance

Tips for a Smooth Application

Start the process early — COE processing times can vary from 2 weeks to 3 months depending on the immigration bureau's workload and the complexity of your case.

Common Mistakes to Avoid

• Submitting incomplete or inconsistent documents
• Mismatching your job description with your visa category
• Working outside the scope of your visa status
• Letting your COE expire before entering Japan

After Arriving in Japan

Once you arrive in Japan with your work visa, there are several important steps to complete within the first two weeks:

1. Register your address at the local ward office (within 14 days)
2. Apply for a My Number card
3. Open a bank account
4. Enroll in health insurance and pension